Pengertian, Struktur, dan Contoh Request for Payment Letter (Surat Rekomendasi) dalam Bahasa Inggris

Pengertian, Struktur, dan Contoh Request for Payment Letter (Surat Rekomendasi) dalam Bahasa Inggris

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Baca juga: Jasa Penerjemah Tersumpah

A. Pengertian Request for Payment Letter

Request for payment letter adalah surat permintaan pembayaran yang dikirim ketika pembayaran sudah melewati batas waktu yang telah ditetapkan. Artinya, klien belum membayar dalam jangka waktu yang disepakati. Ada beberapa cara yang harus diperhatikan dalam menulis request for payment letter, antara lain:

  • Periksa invoice (jumlah pajak/harga yang harus dibayar) klien,
  • Kirim pembayaran permintaan singkat e-mail,
  • Berbicaralah kepada klien melalui telepon,
  • Gunakan nada yang sesuai,
  • Gunakan format penulisan resmi,
  • Apabila masih menunggak, kirim surat penagihan di masa mendatang dengan nada yang harus lebih tegas, serahkan ke agen penagihan jika perlu.

B. Struktur Request for Payment Letter

Berikut adalah struktur request for payment letter (surat permintaan pembayaran):

  1. Company name or letterhead
  2. Author’s address
  3. Date
  4. Receiver’s address
  5. Subject
  6. Opening
  7. Body
  8. Closing
  9. Salutation
  10. Signature

Baca juga: Pengertian, Struktur, dan Contoh Claim Letter (Surat Permintaan Ganti Rugi) dalam Bahasa Inggris

C. Contoh Request for Payment Letter

Berikut adalah beberapa contoh request for payment letter (surat permintaan pembayaran):

Contoh 1

Sampson’s Stationary
30 Silverstone Ave
Kamloops, BC
V2A 8B1
Tel:250-429-0002

February 21st, 20–

Mr. Ken Davis
Hanson’s Montessori School
15 Main St.
Kamloops, BC
V2A 7B5

Our ref: #223

Dear Mr. Davis:

Outstanding Invoice

Our records show that you have an outstanding balance dating back to January, 20–. Your January invoice was for £445.00 and we have yet to receive this payment. Please find a copy of the invoice enclosed.

If this amount has already been paid, please disregard this notice. Otherwise, please forward us the amount owed in full by March 1st, 20–. As our contract indicates, we begin charging 5% interest for any outstanding balances after 30 days.

Thank you in advance for your cooperation. We hope to continue doing business with you in the future.

Sincerely,

Maria McPhee

Maria McPhee
Accountant

Enclosure: Invoice #223

Contoh 2

From,
Laverne Sutton,
Haven Suppliers
10 Paris Hill Street
Westland, MI 48185
United States

Date:__ (Date on which letter is written)

To,
Larry Lopez,
94 Warren St.
Lititz, PA 17543
United States

Sub; request for payment

Dear Mr. Lopez,

I write this letter to bring to your attention an outstanding payment of $10,000 you have with us. This is with reference to 100 pieces of fabric that we delivered to you on 17th February 2019. We appreciate you doing business with us for the past year. We regret to inform you have we have not received payments for the goods delivery note no. AFR/628/2019.

I hereby enclose an invoice and relevant documents relating to these goods. Kindly check with your procurement department regarding the outstanding payment. We value you as a customer and you have never delayed a payment.

We would be grateful if you handle this matter with urgency since we would like to balance our accounts for the last three months. Please treat this matter with urgency. We hope for a continued long business relationship.

Thank you in advance for your response.

Yours Faithfully,


Laverne Sutton

Contoh 3

References:
https://business.lovetoknow.com/business-communications-sample-letters/request-payment-letter
https://clockify.me/blog/business/ask-for-payment/
https://www.freshbooks.com/hub/payments/ask-payment-professionally
https://www.englishclub.com/business-english/correspondence-payment-request.htm
https://www.letters.org/request-letter/letter-for-requesting-payment.html

Author: Iretna Ayu Labibah
E-mail: iretna.labibah@gmail.com
Ig: @iretna_labibah

Baca juga: Pengertian, Struktur, dan Contoh Notification of Error Letter (Surat Pemberitahuan Kesalahan) dalam Bahasa Inggris

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